Legal notice and privacy policy  

Interreg North-West Europe website

This website provides information about the Interreg North-West Europe Programme and its activities. Our goal is to keep this information up to date and accurate. If errors are brought to our attention, we will try to correct them. News regarding the NWE Programme and its projects are published on the website and are distributed through the NWE newsletter to which you can subscribe in the News & Events section.

Project websites

The Interreg North-West Europe website hosts project websites for each one of its approved projects funded by the Programme. As “host” of these websites, the Programme accepts no responsibility or liability regarding the content published on these project websites. 

Project websites are managed by third party users from organisations involved in approved projects. The content and media on these websites are solely provided and edited by those users. The Progamme does not moderate nor edit the content of these websites.

Project lead partners are fully responsible and liable for securing the rights to use the information and media they publish on their project websites. The lead partner’s contact details can be found in the section ‘Partners’ on each project website. 

This transfer of liability is the object of contractual arrangements between the Programme and project lead partners. The Programme actively informs these users of their legal obligations regarding the respect of information and media/image rights.

We attach great importance to respecting and ensuring that our funded projects comply with the legal frameworks in place on such matters. If you have any remark or concern in relation to Intellectual Property Rights (IPR), copyright or image use issues related to the project websites, please do not hesitate to contact us. Email us at https://nwe@nweurope.eu/ and we will promptly undertake appropriate action to address your query.

NWE online community 

The NWE online community is an online-only platform designed to help organisations find suitable partners for project ideas under the Interreg NWE Programme. Users can browse existing ideas or search for potential project partners with specific expertise. They can also publish their project idea on the NWE online community platform to find suitable partners. Participation is voluntary, and users independently decide if and how to contact other members within or outside the NWE online community.

As a member of the community, we kindly ask users to respect the following rules. Please do not:

• Upload or post inappropriate content 

• Spam other members with irrelevant content (unrelated to the Programme) 

• Use the community for commercial, consulting, advertising or illegal purposes 

• Harass, annoy, threaten or abuse other members in any way 

• Share content that is not legally yours (respecting copyrights)

• Publish content in any other language than English.

By creating a user profile, you agree to the terms outlined in the privacy policy. Users not respecting these terms can be blocked or deleted by the Programme.

NWE Jems – NWE Joint Electronic Monitoring System

The Joint Electronic Monitoring System (Jems) is the online system in which lead applicants submit both their step 1 and step 2 project applications. If the project is approved, Jems will be used for reporting on the progress of project implementation (both content-wise and financially). Controllers will confirm the eligibility of expenditure and the NWE Joint Secretariat will monitor the projects using Jems. NWE Jems has a specific data protection and cookie usage policy, which you can find here.

Arakne

S.r.l. Società a responsabilità limitata 

Website : https://www.arakne.it/

Address : Via Edoardo D’Onofrio 304, 00155 Rome, Italy

INTRA-COMMUNITY VAT NUMBER : IT04977261009

IESI

SARL, société à responsabilité limitée

Website : https://www.iesi.fr/

Address : 556 rue de la Rosiere, 59710 Merignies, France

Numéro de TVA: FR65508671542

Interreg North-West Europe collects the following personal data:

• Personal information submitted with the project application and as part of the contractual obligation linked to the project’s approval and implementation, see NWE Jems specific data protection and cookie usage policy
• Personal information linked to subscription to the newsletter
• Personal information linked to events (Personal identification information such as title, name, surname, job position, email address, phone number as well as food allergies and food preferences for catering and video and/or audio recordings with prior consent)
• Personal and organisational information linked to the NWE online community (personal identification information as well as location of your organisation by country, type of organisation, organisation’s areas of interest)
• Data linked to the login to Interreg North-West Europe online systems: Odoo project website account (IP address, cookies), Laravel (NWE online community), NWE Jems – Joint Electronic Monitoring System
• Tracking information (IP address, computer information, navigation information)

You directly provide Interreg North-West Europe with most of the data we collect. We collect data and process data when you:

• Register online and/or log in to access the monitoring system NWE Jems – Joint Electronic Monitoring System to submit a project application and/ or to report on the project implementation
• Participate in an Interreg North-West Europe event. In the context of our events, we take video and/ or audio recordings and pictures of the participants for use in event and Programme related communications. Interreg North-West Europe will respect your right to erasure of any audio or visual material made public on the programme website (also see below “What are your data protection rights?”)
• Register online and/or log in to the Interreg North-West Europe online community (https://community.nweurope.eu/) to benefit from networking opportunities
• Sign up for our mailings (newsletter, event-related e-mails and evaluations)
• Complete a survey or provide feedback to NWE and/or our third party evaluators about the Programme and its activities

Interreg North-West Europe collects your data so that we can:

• Send you the mailing you signed up for (newsletter, event-related and follow up e-mails)
• Inform you about the funding opportunities, implementation and impact of the programme
• Assist you as a potential beneficiary in preparing a project application
• Assist in the approved projects’ implementation and reporting
• Evaluate our activities to improve them for you, as well as report to the Commission on the Programme’s implementation
• Ensure security of our online systems
• Improve user experience

Interreg North-West Europe does not copy or modify your personal information in any way, and it is used solely for the purposes of Interreg North-West Europe mailings and the website. Personal information is never sold to third parties.

All collected data is stored securely within the EU.

Interreg North-West Europe stores:

• Your data linked to the project application and/ or project implementation, in an online database, accessible only by login and password, protected against malware, and backed up regularly. Rights of access are limited only to staff bound by confidentiality and administered by the designated Interreg North-West Europe officer responsible for Jems. The data is shared only with third parties committed to protection of personal data in accordance with the General Data Protection Regulation.

• Your personal identification data linked to your NWE online community account on the Interreg North-West Europe website server. The personal data is accessible by login and password. The system is protected against malware and backed up regularly. The website community account is set up based on consent and can be deleted by a user at any time.

• Your name, surname and email linked to your newsletter subscription on the Interreg North-West Europe website and on MailChimp. The personal data is accessible by login and password only by assigned Interreg North-West Europe staff and third parties committed to protection of personal data in accordance with the General Data Protection Regulation. The unsubscribe option is available at the bottom of all Programme mailings.

• Your personal data, if collected during an evaluation, on SurveyMonkey. The personal data is accessible by login and password only by assigned Interreg North-West Europe staff and third parties committed to protection of personal data in accordance with the General Data Protection Regulation.

• Audio visual material from events on a server at the Joint Secretariat in Lille. Selected elements are available to public viewing as part of event-related communications and Programme communications, more generally. Interreg North-West Europe will respect your right to erasure of any audio or visual material made public on the programme website.

Interreg North-West Europe keeps all personal data collected based on contract or legitimate interest for the duration of the programme and the time defined by relevant EU regulations on archiving and closure of the ETC programmes.

In particular, your personal data relating to the EU-funded Interreg North-West Europe project in the structural fund period 2021-2027 are deleted after the statutory retention period in compliance with the legal requirement of Regulation (EU) No. 2021/1060 (Common Provision Regulation, Article 82), which is to say after 2034.

Interreg North-West Europe would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

• The right to access – You have the right to request Interreg North-West Europe for copies of your personal data.
• The right to rectification – You have the right to request that Interreg North-West Europe corrects any information you believe is inaccurate, if you have no access to correcting it yourself. You also have the right to request Interreg North-West Europe to complete the information you believe is incomplete, if you have no access to completing it yourself.
• The right to erasure – You have the right to request that Interreg North-West Europe erases your personal data, given that the programme is not under the obligation to keep the data for audit, archiving and/ or closure purposes.
• The right to restrict processing – You have the right to request that Interreg North-West Europe restricts the processing of your personal data, under certain conditions.
• The right to object to processing – You have the right to object to Interreg North-West Europe’s processing of your personal data, under certain conditions.
• The right to data portability – You have the right to request that Interreg North-West Europe transfers the data that we have collected to another organisation, or directly to you, under certain conditions.

To improve our websites and to make your online experience more enjoyable, we collect certain information by automated means, using cookies and other tools when you visit our websites.

A cookie is a small amount of data that is sent to your browser from a Web server and stored on your computer’s hard drive when you visit our websites. We use cookies to tell us who you are, tailor our services to suit your personal interests, estimate the number of visitors to our websites, track visits to pages within our websites and/or analyse our customers’ visiting patterns. Cookies do not contain information such as names. Most browsers are pre-set to accept cookies and are used to make online visits easier and faster for you. You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that this may impede full functionality of this website.