Guidance notes (EN) 24

24.1 Procedure

As for all other reporting periods, projects also have to submit a final Progress Report and an audited Payment Claim for the last reporting period. These final reporting documents should reach the JTS at the latest by the end date of the project mentioned on the approved Application Form. Nevertheless, because of the end date for the eligibility of expenditure, these final reports are usually submitted earlier. In all cases, projects must be completed by 31 December 2015 (see also Guidance Notes 25).

The final Progress Report and Payment Claim templates will be sent by the JTS to the Lead Partner in due time (usually together with the previous Monitoring Report).

24.2 Final Progress Report:

This report is based on the template used for the April (long version) Progress Report. It covers the activities of the last period in additional to the overall implementation of the project featuring the following worksheets to be filled in: "Final Progress Report", one sheet per "Work Package" and per "Investment", "Quantitative Indicators", "Qualitative Indicators" and "Conclusions". The "Conclusions" section consists of two parts:
a) First, the project should provide an insight into the project’s overall achievements and impact, the benefits and challenges of the partnership, the general experience of the cooperation, the follow-up and capitalisation activities and the global communication.
b) Second, is an online questionnaire developed by the INTERACT Programme, which is responsible for providing support to cooperation Programmes across Europe. Through this online scheme, INTERACT intends to measure the benefits and provide an overview of the achievements of the European Territorial Cooperation Programmes. In order to establish a bigger picture, each project is asked to provide information on one most important achievement.

Accompanying the Final Progress Report, Lead Partners should send relevant supporting annexes such as copies of final studies and reports, final publications, press articles and other communication material etc. These should be listed in annexes and copies should be included in electronic format when possible.

24.3 Final Payment Claim

There are no additional requirements for a Final Payment Claim. Regarding the overall procedures for the project closure refer also to the following Guidance Note 25. The template for the Final Payment Claim will be sent to the Lead Partner as soon as the second to last claim has been approved by the JTS.

Reference:

• Final Progress Report template